Policies

Please rely on this web page to provide you with the most up-to-date policies and procedures documents in effect (as of the date you are viewing this website), pertaining to USSEC. These documents provide guidelines for staff, contractors, grower leaders, and board members to understand and adhere to while working at/with USSEC. If you have any questions, or would like to submit a change request concerning contents of this site, please contact kwestmark@ussec.org (Kipp Westmark) for more details.

*A written process for updating USSEC’s policies and procedures can be found by referencing “37. USSEC Policies & Procedures Process” in the “Additional Procedures” section of this page.

DOCUMENT REPOSITORY:

  1. Code of Ethics

1a. Code of Ethics Process

  1. Conflict of Interest Policy

2a. Annual Conflict of Interest Statement Disclosures for Directors and Officers

  1. Confidentiality of Information

3a. Confidentiality of Information Process

  1. Whistleblower Policy

4a. Whistleblower Process

  1. Anti-harassment Policy

5a. Anti-harassment Process

  1. Antitrust Policy

6a. Antitrust Process

  1. Fraud Policy

7a. Fraud Process

  1. Accounting Policy

8a.-Accounting-Procedures-Final

8b.-Reimbursable-Expenses-Procedures-Final

8c. Payroll Process

  1. Borrowing Policy
  2. Budget Approval

10a. Budget Approval Process

  1. Sponsorships and Endowments Policy
  2. Gifts and Donations Policy
  3. Solicitation of Funds and Financial Rewards Policy
  4. Reserve Policy

14a. Reserve Process

  1. Board Insurance Policy
  2. Business Continuity Policy
  3. Delegation of Authority Policy

17a.-Delegation-of-Authority-Process-Final

  1. Amendment of Board Policy

18a. Amendment of Board Policy Process

  1. Executive Session Policy

19a. Executive Session Process

  1. Records Retention Policy

20a.-Records-Retention-Process-Final

  1. Nepotism Policy
  2. Non-fraternization Policy
  3. Contracts Policy

23a. Contracting Procedures

  1. International Travel Security Policy

24a. International Travel Security Process

24b.-Staff-Travel-Procedures-Final

24c.-Consultant-Travel-Procedures-Final

24d.-Grower-Leader-Travel-Procedures-Final

24e.-Inbound-Travel-Team-Procedures-Final

  1. Minutes Policy
  2. Pecuniary Rewards
  3. Annual Incentive Employee Compensation Policy
  4. Executive Compensation and Intermediate Sanctions Policy
  5. USSEC CEO Evaluation and Contract Policy

APPENDIX:

  1. Annual Conflict of Interest Statement for Employees and Contractors of USSEC
  2. Anti-harassment Protocol

GOVERNANCE:

  1. Amendment of Board Policy
  2. Board Roles and Responsibilities

33a. Board Member General Charge

33b. Board Chairperson Role

33c. Vice Chairperson General Charge

33d. Board Secretary General Charge

33e. Board Treasurer General Charge

33f. Committee Members General Charge

33g. Committee Chair General Charge

33h. Committee Vice Chair General Charge

33i. Committee Commissions

33j. International Marketing Dialogue Task Force

33k. Board Member Agreement

ADDITIONAL PROCEDURES:

  1. Technology Usage
  2. Communications Protocol
  3. Intellectual Property Rights
  4. USSEC Policies and Procedures Process