JOB OPPORTUNITY - Contracts Coordinator
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- General News
Position title: Contracts Coordinator Date Prepared: 4/22/2013
Reports to: Process Management Coordinator FLSA: Exempt
Department: Administration No. of Direct Reports: 0 Country: United States
Scope
Provides legal review and counsel for vendor and contractor requests for proposal. Identifies areas of concern or legal issues before issues occur, reviewing contracts to insure USSEC is compliant with funding source parameters and that the contracts are accurate and complete before let to contracting parties for execution. Provides specific information to various operating units within USSEC as contract provisions are met.
Accountabilities
Acceptance of submitted requests for proposal: Receives RFP’s via established administrative procedures after contract(s) have been officially logged in.
Review Process Working with regional directors and other USSEC personal, works to understand the general premise of the contract, i.e. criticality, timing, funding sources, etc. to insure timely review of the document. Provides recommended changes to the document noting the changes and initialing said changes for management review. Will forward recommendations to the project manager or director for approval and then finalizes changes and sends the revised and / or approved without changes to the vendor / contractor for their signature.
Monitoring of Contract Status: Maintains an accurate accounting of contracts and their status reporting as necessary to the regional director / managers to insure all contracts remain within contractual parameter and funding source compliance.
Regular communication with internal staff: Provide program vendors with suggestions for workflow improvements, enhancements, and other feedback to further customize product to organization’s specific needs and accomplish program priorities and goals. Coordinate meetings with staff and vendor representatives to discuss progress, resolve issues, and provide status updates.
Negotiating: When necessary in the contract process, be responsible for researching and negotiating in USSEC’s behalf to meet compliance & company standards.
Managing the entire contract process: Coordinate the follow up with contract compliance issues internally and externally and take responsibility for the entire contract process with includes making sure all required signatures are received and documents are filed correctly.
Prerequisite Education & Experience
- Doctor of Juris Prudence or Master’s degree in business
- 4 years’ work experience in an legal environment, some international experience a plus
Prerequisite Skills, Knowledge, and Abilities
- Strong verbal and written communication skills.
- Time management and planning skills are critical in order to meet pressing deadlines.
- Ability to effectively multi-task and prioritize in a fast paced environment.
- Exceptional organizational skills.
- High level of attention to detail.
- Analytical and problem solving skills.
- Ability to collaborate with others on projects work across organizational boundaries to drive program results.
- Prior experience using Microsoft Word, Excel, Outlook, and Access are preferred.
- Ability to work effectively with multi-nationals.
Application Procedures:
Applicants must submit a full resume with cover letter and salary history to:
Victoria Wors, Human Resources Advisor
vwors@ussec.org
USSEC
16305 Swingley Ridge Road, #200
Chesterfield, MO 63017
Must have a valid driver’s license and U.S. Passport to be able to regularly travel domestically with some international travel.
Equal Opportunity Employer
United States Soybean Export Council does not discriminate on the basis of race, color, national origin, sex, genetics, religion, age, or disability in employment or the provision of services, and complies with the provisions promulgated by the U.S. Department of Labor, EEOC/AAP and the State of Missouri Commission on Human Rights.